OFFICE OF THE REGISTRAR
Records from Enrollment to Graduation
The Office of the Registrar is dedicated to providing the best possible service to all members of the Ellington community. The office maintains academic records from enrollment through graduation and offers a wide range of services in the areas of enrollment, residency verification, enrollment verification, graduation verification, current student and alumni transcripts, and student withdrawal.
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We support the Ellington C.R.E.E.D. by Demonstrating COMMITMENT to the tasks of serving students, faculty, administrators, and alumni with quality and courteous customer care. We exercise RESPONSIBILITY to student/alumni/ school consumers by maintaining EXCELLENCE in the practice of securing record integrity through best practices and protocol standards for record maintenance. We EMPOWER students with the necessary information to apply for scholarships, apply to study in institutions of higher learning and display DIGNITY by support for every student’s present and future academic and artistic endeavors.
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Registrar's Office Hours: 8:00 am – 4:00 pm Monday through Friday*
*The Registrar's Office is closed on School Holidays and Professional Development Days
Contact: Nydia Ramirez (she/her/), Registrar
No faxes please.
TRANSCRIPTS & RECORDS
Current Students: Please make record requests via email at nramirez@ellingtonarts.org.
DESA Alumni: If you are in need of official transcripts or a duplicate diploma, please click here to fill out a transcript/diploma request form. The diploma-reprint process is handled by the DCPS Central Record Office. Please allow up to 30 days for processing. Please remember to use your name during your attendance at DESA.
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Western Alumni: All Western High School record requests should be made to the DCPS warehouse. The process is handled by the DCPS Central Record Office. Please allow up to 30 days for processing. Please remember to use your name during your attendance at DESA. Please plan for delays during certain high demand times: Admissions season (Feb-Mar), enrollment season (Apr-June), annual enrollment audit season (Sept-Nov).
NOTES: ALUMNI REQUESTS THAT ARE NOT SUBMITTED VIA FORM MAY REQUIRE A LONGER PROCESSING TIME. REQUESTS REGARDING RECORDS PRIOR TO 2004 MAY REQUIRE ADDITIONAL PROCESSING TIME AS WELL. ALL REQUESTS WILL BE ANSWERED IN THE ORDER IN WHICH THEY ARE RECEIVED. Please plan for delays during certain high demand times: Admissions season (Feb-March), enrollment season (Apr-August), annual enrollment audit season (Sept-Nov).
ENROLLMENT
Current Families: SY23-24 enrollment for returning families begins in Spring 2023 (likely May) and must be completed annually to hold your student’s seat! Please be on the lookout for enrollment information in early 2023.
Enrollment Verification: Requests for enrollment verification must be made via email, nramirez@ellingtonarts.org Please ensure the former student's name (at time of attendance), date of birth, year of graduation (or exit if non-grad) and proof of consent to release information are all provided.
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THE ENROLLMENT GUIDE AND PACKET CAN BE DOWNLOADED HERE.
CHANGE OF ADDRESS
We appreciate updates to student/parent information so we can keep you informed. Please note an official change of address requires the parent/guardian to complete and submit the following to the Registrar Office within three days of your relocation:
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Annual Student Enrollment Form
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Form 1-DC Residency Verification Form
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Residency Support documents
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These forms and residency guidelines are available through the dcps.dc.gov website or can be requested form the Registrar Office.
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For general contact information updates (i.e. phone contact, email contact) please send your updated information to the Registrar Office.